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Community Room Reservation Form

Available beginning 10:00 a.m. Sunday-Thursday to nonprofit organizations only.

Florida Conference Community Room

This application is made subject to the understanding that a Community Room Use Agreement must be signed for the use of the room. The room is available for use by nonprofit organizations on an as-available basis Monday through Thursday from 10:00 a.m. until 9:00 p.m., and on Sunday from 10:00 a.m. until 8:00 p.m. for nonrecurring events. The Community Room may also be made available for Yearbook-listed Seventh-day Adventist organizations on Friday evenings and Saturdays. Use of the Community Room is limited to conducting meetings and special events that are not intended to, and do not, generate revenue or compensation in any form for the User or any third party, unless approved by Florida Conference in advance. The Community Room shall not be used for political or religious activities (except religious activities approved in advance by Florida Conference). No admission charge may be made for any function, except that a fee may be made to cover cost of materials, speakers, or refreshments. With prior approval, nonprofit groups may sell approved items or services as long as the funds received from such sales are for the benefit of the group or a designated cause. Such items must be clearly defined in the event description of this application form.

I acknowledge and agree to these terms:

Your name

Your e-mail address

Daytime telephone number (mobile number preferred)

Name of your nonprofit organization/institution/group

Name of your meeting

Describe the activity that will take place in the room

Number of anticipated attendees
(maximum capacity: 80)

Beginning and ending dates for request
(use format YYYY-MM-DD)

What time will you need initial (setup) access to the room?

Available Monday-Thursday, 10am-9pm, and Sunday, 10am-8pm.

What time will the room be vacated?

What services will be used?
 Wired microphones Wireless microphones Podium/lectern Piano Computer projection (VGA, HDMI, and audio connections available) iPad projection (wireless via AppleTV) CD audio DVD/Blu-ray video Self-provided external auxiliary audio source Self-provided external auxiliary audio recording device Kitchenette and/or self-arranged catering Other services (describe below)

Chair/table configuration
(room dimensions: 40′ × 26′)
 Presentation-style seating (no tables) Seminar tables (boardroom, classroom, U-shape, etc.) Round tables (workshop, banquet, etc.)

Describe desired chair/table configuration (layout, quantity, etc.) and any additional requests/considerations

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